There are many things you can be doing right now to prepare for the upcoming year. If you are looking to start a new team at your school, you should be thinking about the following:
If you are a returning team, the following would be in order:
Knowing how easy it is to look for - and not be able to find - an e-mail you have received with important information about competitions, and to keep all of our New York City SciOly teams updated with current information, I will be posting all updates I e-mail you to this page. If you have any other suggestions, please let me know!
Let me begin by saying that after almost 30 years of dedicated service, our beloved leader of NY City SciOly, Alice Kasten, has decided to step down as Regional Coordinator and has passed the baton to me. Thank you so much Alice for making SciOly such a big part of your life, and in turn, our lives as well. My name is Mike Cubbin and I am currently one of the coaches for the Bay Academy team and now the coordinator for all NY City middle school teams. As I have been telling Alice, she has left me big shoes to fill, but I will try my best to fill them by exceeding her - and your - greatest expectations. I hope you are all excited about the upcoming year as I believe it is going to be our best yet! I have two goals for this upcoming year:
The more teams we have, the stronger the competition and the better our chances of putting the NY City SciOly onto the National stage. In addition, the more teams we register, the more will have the opportunity to go to States since the number of teams chosen of based on the number we register. This e-mail is to introduce me to you and to ask for your help and support in moving ahead!
I have been involved with SciOly since a few months before the 2015 Regional competition, when I first met Alice and discovered her passion for having NY City students compete in SciOly. I knew that this was going to be a big part of my future, so I understand very well how you feel. To this end, I would like to keep wide open communications between us so that by the time Regionals roll around (March 7, 2020) every one of you will be as prepared as you can possibly be to head to States! Any questions, please do not hesitate to contact me!
In updating the website and I have changed the domain from newyorkcityscioly.org to nycsciolyb.org (to distinguish it from the C-Division, or high school, website) so please change your bookmark if necessary. Some of the upcoming things you need to know about and that will be a big part of success this coming year:
I will be updating the website frequently so please keep checking to make sure you are up to date on all forthcoming information. If you have any questions for me now, please ask and I will be of any help I can be. If you have any ideas, please do not hesitate to "Reply ALL" (since others may either have the same question or possess a solution I had not thought of. Looking forward to meeting and speaking with you all soon!
I have forwarded a letter to your e-mail regarding developments and changes that will affect the NY State (and City) Science Olympiad for the upcoming season. Please check your e-mail.
If you did not receive it, please contact me at firstname.lastname@example.org.
You will receive this update - and the one that will follow shortly - very close together, as their timing is most important for the upcoming season.
On August 26th at 9am registration will open for the Long Island Science Olympiad (LISO). In the past some NYC teams did not attend because they did not know when registration opened and it was closed by the time they went onto the site. It is a great invitational to attend because you get to compete with top schools in the tri-state region, it is close to the city (Syosset, Long Island) and, you can take a yellow bus to attend!
Please mark your calendars. They are looking to sign up 60 teams (2 teams/school), but I have a feeling registration will fill up quickly. Here is the link for the LISO Invitational.
Though it will be soon, we do not know the NY State (Regional) registration, but I have updated our NYC website with all of the popular Invitationals that NYC teams usually attend (Bayard Rustin in PA registration opens 9/10), so if you have any questions about them or anything else, please check the NYC website or contact me.
** Hint - get on the LISO site at 8:55am! It will fill up quickly!!
1. As posted on the NYC website the Long Island Science Olympiad (LISO) Registration opened yesterday morning! LISO is one of our best invitationals as it is great practice for the teams, close to us (so you can take a yellow bus!) and your teams will get back all graded tests! Here is the link for LISO. If you have any questions, feel free to ask either me or the coordinator Brother Nigel Pratt at BroNigel@kellenberg.org. I hope to see many of you there!
2. I am attaching a copy of the Science Olympiad Summer Institute (SOSI) Draft Rules for 2020 to help you get a jump start on the season. The final Rules Manual will not be out until September 3, but I hope this helps!
** Keep in mind, if you register - but cannot make it - you can easily cancel your spot for someone else to fill!
Dear Science Olympiad Coaches,
We are about 2 months away from the deadline for registration and I just received word that 20 teams have registered with the NY State Science Olympiad about half of them have sent in their checks.
Remember, the new address to mail checks is:
New York State Science Olympiad, Inc. 4649 Whetstone Road Manlius, NY 13104.
Also please remember, a team's registration is complete only after the NYS Director has received your check. If you have not already done so, please get your payment in so that I know how many teams are competing and can begin assigning team numbers, sign-up brackets, etc. Teams whose registration is complete will be listed on the regional website once I receive verification from the State Director. I will be updating completed registrations on the website tonight.
1. The coach’s meetings have been confirmed. Each school is required to send at least one coach (though two would be great!) to ONE of the meetings. I will be sending out a Google form in about a month to see who will be attending which meeting. Exact dates and locations are:
Wednesday, January 8 - 3:30 pm - about 5:00 pm
Hawthorne MS 74, 61-15 Oceania St (south of the intersection of the LIE)
Thursday, January 9 - 3:45 pm - about 5:00 pm
The Buckley School - 112 E. 73 St 2nd floor. Note that there is no signage on the building.
2. The NYC Div B Regional website has been updated. Most of the information you will need, including Registration information, 2020 Events, Invitational dates, Event Prep strategies, past Updates you have received and more can be found here https://nycsciolyb.org/
3. New this year….
Even though we are ahead of the number of pre-registered teams for the same time as last season, we are still looking to register at least 40 teams - for two reasons:
First, running all 23 events +2 Trials is going to take more manpower. We will need extra coaches/parents and adults to be Event Supervisors/Judges at each event. Some schools have already let me know they will be bringing extras along, but better to be safe than short of live bodies. In addition, I have been speaking with a bunch of Div C SciOly competitors (Div B vets) who said they would jump at the chance to help out with judging, grading and all around coordinating at the Div B Regional. Word has gotten out that I was looking for help, so these kids are coming from all different schools. So please put the word out, if you have some top former competitors (as we all do) who would like to lend a hand, it would be greatly appreciated. I will be sending out a Google soon to fill coaching slots and I’ll send out one for past students from your teams who would be interested as well (so long as they can make a firm commitment to be there). And since the Div A trial will be a “non-competing” round of events, we could even use our kids (who are really the best in town) to run these events on their own. They would love it and it would give them a chance to take the reins for once (with an adult to help supervise of course!
Second, by exposing these teams to all 23 events, it will give NY City program a greater opportunity to have one of our tremendous teams make it to an upcoming Nationals competition. North Carolina 2020? It will also be lots of fun and give our kids a more realistic view of what States (and possibly Nationals) has in store for them! And let’s be honest, the more people, the more fun!
That's all for now. Enjoy the rest of our long weekend and as always, if you have any questions, please ask!
Any typos are due to the old man getting older :)
It looks as if all is progressing nicely. Teams are registering - and paying, Teachers/Coaches & Parents are signing up on the Supervising/Judging sheet and our former champs are signing up to volunteer for the big day as well. I just wanted to make sure we stay on top of everything and so here is what I need you to do:
Hello Science Olympiad Coaches,
Things are moving along and will move even more quickly as we head into the holidays (Thanksgiving in a couple of weeks?!!) so I am providing you a lot of stuff to help you prepare.
1. The NYC Div B website has been updated effective this morning. I am posting all teams who have signed up with the state on the list and placing an asterisk next to the names of the schools who have sent their checks and whose registration is now complete and official. To date we have 29 teams registered (22 confirmed). Please make a note to remind whoever takes care of these matters in your school to give them a gentle nudge to send a check and make you official. The sooner we know how many teams we have officially registered, the sooner we know how many teams will go to State and I can assign teams into time slots (1-13, 14-26 & 27-39). And speaking of time slots...
2. On that note, several coaches have asked if I could let them know what time slot they will be in so they can develop their teams. Remember, now that we are using three (3) time slots instead of two (2), all conflicts are the same for each time slot - and even more so with Meteorology being run as an ALL TEAM events first thing in the morning. So go ahead and make your teams. I will be letting you know what time slot you are in as soon as we have the majority of teams signed up.
3. This year we will be collecting all forms on the day of Regionals. So this means you will be bringing ALL FORMS with you to the competition. I understand better than most how if you are a new, or relatively new, coach the "form" issue can be a little confusing. At our first year of competition five years ago, we (actually I) left all forms at the school and Alice allowed us to send someone back to retrieve them :) So yes, I get it. For those of us doing this a few years, we have had to deliver the forms at registration in a variety of ways:
Nothing can be more frustrating than thinking you have all forms set and they then tell you, "Oh no, we need them alphabetized" or worse yet, "You alphabetized them? No, we need them by...". Just so there will be absolutely no confusion the day of competition, this is be how it will be done on March 7, 2020. We will have plenty of volunteers and so the easier you make it for them, the quicker you will be back in your home base - probably before the kids even get their coats off! So if you bring your forms in this order, registration will take minutes.
FROM TOP TO BOTTOM (nothing stapled):
- Vandalism Form (1 per School) *** You may bring this to the Coaches Meeting
- Student Final Registration Form (1 per Team) *
- Tournament Signature Form Code of Conduct & Academic Dishonesty (1 per Team) *
- Regional Tournament Alternate Student Registration Form (1 per Team) *
- Alternate Signature Form Code of Conduct & Academic Dishonesty (1 per Team) *
- Participant Publicity Release Form (1 per Student) **
- Medical Form (1 per Student - These will be checked and given back to you) **
* These forms must be kept together. For example:If you have one team - Registration Form + Signature Form.If you have two or more teams - Registration Form + Signature Form (team 1) then Registration Form + Signature Form (team 2), etc...
** These forms must be alphabetized. I usually do this on the bus on the way there as students are always bringing forms in at the "11th hour". Also, make sure you have a few spare of each form for the kids, just in case.
All forms will be collected at the competition - not faxes, no scans, no pictures. Even if you send a form early, you would still need to provide the hard copy on the day of the competition. My e-mail is already busy enough, so I will give you frequent reminders so that you will not forget. Remember, if you don't have the forms, your team will not compete. No exceptions.
The forms will not be available for download on the NY City SciOly site. This year the Regional Coordinators have been asked that all forms be downloaded directly from the NYS SciOly site. This way, if anything changes, you will be getting the most up-to-date version of each form https://newyorkscioly.org/tournament-forms/ Get started now - Download the forms today and start filling them out (changes can always be made later).
4. The Coaches Meeting is less than 2 months away. I understand some coaches may not make it for the start of the meeting - I simply ask that you do the best you can. We will start as close to 3:30 and 3:45 respectively (Queens/NYC) as possible, or as soon as the majority of the coaches are present. If no representative attends, a 25-point penalty will be applied to each of your teams. You may bring your Vandalism Form to the Coaches Meeting as I know these can take a while to have signed.
5. If you are receiving this, and have not yet registered, please do so soon. It is important we know how many teams we have so we know how many teams will be eligible to attend States. We have been informed that there will be ten (10) medals awarded for each event. This is great news!
6. I am once again attaching the Event Supervising sign up sheet as well as the Student Volunteer sign up sheet. Please sign up right now :) If you have not yet signed up to Supervise or judge, please be reminded that each team is required to bring two coaches (4 for 2 teams, 6 for 3 teams) to the competition to help run the events. Some of our coaches are wonderful about this and bring more than are needed. Thank you! But remember, sometimes - do to illness or other calamity - Supervisors or Judges do not appear, so those extras may need to be placed into the rotation. So please fill out the form today. *
Remember, you are not writing the tests, you are only supervising or judging. Don't worry if you have never done it before. We will make sure you know everything you need to know to be the best Supervisor or Judge ever! And please forward the Student Volunteer form to your ex-champs. We really need them!!
If you have any questions, please do not hesitate to contact me. And if you are going to LISO, I'll see you in 26 days. I am supervising Food Science, so if I do not get to stop by your room and meet you, please say hi at Food Science!
Best regards and have a very patriotic Veteran's Day!